Automation systems for agencies
InstantClick builds automation systems for agencies. Lead response, outbound, CRM, and internal operations. We map how your agency runs, blueprint the system, then build it.
What we build
We build and automate the operations your agency runs on. Lead response, outbound, CRM, and internal systems. Every build starts with an audit of your workflow, so what we ship depends on where your time is going.
Enquiry lands from form or inbox.
Checked against the CRM for prior contact.
Staff alerted by SMS and Slack.
Enquiries get answered in under a minute instead of hours. Every lead is logged, checked against your CRM, and routed to the right person.
We handle prospect research, enrichment, and personalisation end to end. Contacts that fail verification never get sent to.
Inventory, catalogues, and databases that update themselves. One entry point instead of the same information typed into three places.
Recent client builds
Six systems running in production. Different problems, different stacks.
Recruitment agency · billing $1M/yr
Enquiries hit a webhook, get checked against the CRM for prior contact, then alert staff by SMS and Slack. Every enquiry is timestamped whether or not it matches, so the agency has a measured response time for the first time.
Under 60 seconds to alert
Recruitment agency · same client
Candidate and client records get enriched automatically instead of by hand, with deduplication against what is already on file so the database stops drifting out of date.
~$4k/mo of staff time recovered
Digital media agency
Pipeline stages, follow-ups, and record hygiene run without anyone driving them. The team stops maintaining the CRM and goes back to using it.
~$3k/mo of manual work removed
Tutoring centre · Sydney
Finds families who completed a trial but never enrolled, follows up automatically after a set window, and marks the record actioned so nobody is contacted twice.
6.8% of otherwise-lapsed trials converted
Heng Hua Import & Export Trading
Three separate manual updates collapsed into one entry point. A daily monitor ranks low-stock items by urgency in a single batched model call, posts the summary to Slack, and flags each row so the same product is not raised twice.
394 products · 34 brands · ~90% less manual delegation
University of Sydney societies
Pulls companies in a target category, scrapes each site, identifies the likely decision-maker and drafts a personalised opening line, then gates low-confidence contacts behind verification before anything sends.
55+ prospects per run · ~3 sponsors a month
Stockouts used to sneak up on us. We'd only find out a product was low once we'd already lost the sale. That's changed. Every morning the system checks our full inventory, ranks anything at or below reorder point by urgency, and drops one clean summary into Slack. Items we've already handled don't show up again, so the list stays useful instead of turning into noise.
It's the kind of automation that actually fits how the business runs, built by someone who clearly understood the problem before writing a line of code.
We work with agencies and teams across recruitment, media, education, and wholesale. Happy to walk you through any of these builds on the call.
How we work
We start by looking at how your agency actually runs.
Your tools, your workflows, and where things break down. That tells us what is worth automating.
You get a fixed scope proposal with the full system architecture.
You see what gets built, and what it costs, before anything is built.
We build, test, and ship the system.
Then we hand it over documented, so your team can run it without us.
Get started
30 minutes. We look at how your agency runs and tell you what is worth automating, whether or not you hire us.